1976-11-30 Special CC MinutesSPECIAL MEETING OF THE COUNCIL OF THE CITY OF ALAMEDA
HELD TUESDAY - - - NOVEMBER 30, 1976
The meeting convened at 5:45 o'clock p.m. in the Council Chamber of the City Hall with
President Corica presiding.
ROLL CALL:
The roll was called and Councilmen Beckam, Diament, Hurwitz, Sherratt and President Corica,
(5), were noted present. Absent: None.
1. Receipt of the Notice and Agenda of this Special Meeting had been acknowledged by the
Councilmen and was on file. The purpose of this session was for consideration of a bid award and
contract change order for the Police Administration Building, and a resolution and ordinance
pertaining to election matters, and action thereon if desired.
UNFINISHED BUSINESS:
2. ,/ Report of City Manager concerning bid award and contract change order for Police Administration
Building.
City Manager Goss commented he was not in a position to recommend award of the contract at this
meeting, however a recommendation would be forthcoming for the regular meeting of December 7, 1976.
He reported that following the special meeting this date he would again meet with the contractor,
architecht, City Attorney, and staff to discuss financing and the contract, after which a report
would be prepared on that aspect of the project.
Police Chief Richard Young stated he had just concluded a meeting with Mr. Lyons, Mr. Kasamoto
and the Police Department staff during which the contractor and architect had reviewed the speci-
fications of the entire building and had made some suggestions with descriptions of possible
changes that might bring about cost reductions. He reported that in all there were about three
dozen items discussed, some of which they did not have figures on and other on which some guess-
timates were given. He said that if all were accepted, there would be a possible reduction of
approximately $80,000; however staff had not had an opportunity todiscuss any of them in detail
and another meeting had been set up for this purpose. Following this, he stated, the information
would be forwarded to Mr. Lyons and Mr. Kasamoto so a determination could be made of what the
final reductions might be. He related that among other items they had discussed the possibility
of eliminating the underground irrigation system for the trees along the curb, and changing the
tongue and groove ceiling to another type of ceiling in certain parts of the building. He commented
that one reason for the delay in making a final determination of possible reductions was that no
response had as yet been received from several of the subcontractors.
Councilman Diament asked if any indication could be given as to the range of possible savings.
Architect Burns Cadwalader said that at this time it appeared, with all of the items being discussed
for a change order, the savings would range from $70,000 to $90,000. He described areas which
had been redesigned to reduce costs, without affecting the efficiency of the building or increasing
the cost of maintenance. He said they would like to see authorization given to the City Manager
to award the contract with the understanding that a certain dollar amount would be coming forthwith
as a change order to add to the contract as soon as it is signed. He explained the contract should
be awarded for the full amount and immediately following there would be a change order which would
change various items and immediately reduce the cost.
At the conclusion of discussion, it was the consensus of the Council that no formal action would
be taken at this meeting, and it would be disuessed further, with possible action, at the next
regular meeting scheduled for December 7, 1976.
RESOLUTIONS:
3. The following resolution was introduced by Councilman Sherratt, who moved its adoption:
"Resolution No. 8629
Setting Forth Requirements for Candidates Statements of Qualifications
and Other Materials Sent to Voters."
The motion to adopt said resolution was seconded by Councilman Diament and carried on the following
roll call vote. Ayes: Five. Noes: None. Absent: None.
Questions asked by members of the City Council and Mrs. Inez Kapellas were answered by the City
Clerk.
The President declared the foregoing resolution adopted.
INTRODUCTION OF ORDINANCES:
"Ordinance No. 1833,
New Series
Amending the Alameda Municipal Code by Adding Chapter 7
to Title II Thereof, EStabishing a Fee for Filing of Nomination
Papers for Any CAndidate for City Election."
244',
Mrs. Inez Kapellas questioned the legality of a filing fee. The City Clerk explained Section
22843 of the California Elections Code provided for the establishment of such a fee, not to
exceed the sum of $25, however a candidate might submit a petition containing signatures of
registered voters in lieu of a filing fee. Councilman Beckam requested the City Attorney to
investigate this aspect.
Following discussion, Councilman Beckam moved the ordinance be introduced and passed as
submitted. The motion was seconded by Councilman Hurwitz and carried on the folbwing roll call
vote. Ayes: Five. Noes: None. Absent: None.
5. Councilman Hurwitz moved the Council retire to executive session for a discussion of
personnel matters and litigation. The motion was seconded by Councilman Diament and carried
on the voice vote unanimously.
After a five-minute recess, the Council reconvened in the Council Chamber. At the conclusion
of discussion, it was determined no action would be taken at this time.
ADJOURNMENT:
6. There being no further business to come before the meeting, the Council adjourned at 6:40
o'clock p.m.
Respectfully submitted.
City Clerk