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1967-05-16 Regular CC MinutesREGULAR MEETING OF THE COUNCIL OF THE CITY OF ALAMEDA HELD TUESDAY EVENING MAY 16, 1967 The meeting convened at 7:30 o'clock p.m. with President McCall presiding. The Pledge of Alle- giance was led by Councilman Rose and was followed by an inspiring Invocation delivered by The Reverend Mr. Martell Twitchell, Pastor of Santa Clara Avenue Methodist Church. ROLL CALL: The roll was called and Councilmen Bartley, Godfrey, La Croix, Jr., Rose and President McCall, (5), were noted present. Absent: None. MINUIES: 1. The minutes of the regular meeting held May 2, 1967, were approved as corrected by Councilman La Croix, who referred to a report he had made on the meeting of the East Bay Regional Park District. He said he had inadvertently stated the "District" would operate the entire "six hundred acres of park area". He explained that the area involved would be approximately sixty-five acres of high land and about ninety acres of tidelands, plus the length of the South Shore Beach. WRITTEN COMMUNICATIONS: 2. From Alameda County Mosquito Abatement District, signed by Mr. E. Chester Robinson, Manager, seeking the City's cooperation in the efforts toward elimination or reduction of potential breeding places of mosquitoes and aquatic midges and gnats. The President pointed out that City Engineer Hanna was the Secretary of this "District" and he asked that the Clerk acknowledge the letter with the assurance that Alameda would indeed cooperate in this respect. v."" 3. From Board of Supervisors of Alameda County, signed by The Honorable Leland W. Sweeney, Supervisor, Third District, with regard to the proposed closure of Alameda Clinic and the estimated savings thereby. A certain time for Public Hearing on this question would be designated later. It was suggested the matter be referred to the Alameda Chamber of Commerce for consideration and deter- mination of its position to be presented at the time of the Public Hearings. 4. From Alameda Chamber of Commerce, signed by Mr. James W. Fore, Chairman of the Transportation Committee, requesting the Council to submit a report on the question of what is being done to prepare for adequate transportation of the anticipated twenty thousand residents of Bay Farm Island into main Alameda. It was pointed out that during the discussion of the contemplated study toward a revised Master Plan, questions on this subject were raised. It was believed the answers would be forthcoming if the Coun- cil were to proceed with the proposed survey. It was also felt further discussion at this time would be premature, pending culmination of negotiations with the planning consultants. The Clerk was to acknowledge the communication and inform the Chamber Committee accordingly. ORAL COMMUNICATIONS: President McCall welcomed the eighth grade students of Porter School who were attending the Coun- cil meeting. Mr. Carl Payne, Principal, addressed the Council, pointing up the Civics and Government program planned for the graduating classes for their better understanding of what was taking place in the community in the hope that it would encourage an affirmative group of people for the future. The Clerk was asked to send a copy of the minutes of this meeting to Mr. Payne to record the visit of this class. It was also pointed out that all Council meetings were open and the City Council was always extremely pleased to have any and all young people attend at any time. REPORTS OF OFFICERS, BOARDS, ETCETERA: 611/ From City Manager, recommending contract be awarded to Gallagher & Burk, Inc project of Widening Clement Avenue between Oak and Chestnut Streets, at the total Councilman Bartley moved the recommendation be adopted; that contract be awarded firm for the specified project at the price quoted. Councilman La Croix seconded ried on the following roll call vote. Ayes: Five. Noes: None. Absent: None. 7. From City Manager, recommending contract be awarded to McGuire and Hester, low bidder, for the project of Resurfacing and Minor Repairs of Various Streets, at the total cost of 22,222.20. Councilman Godfrey moved the recommendation be accepted; that contract be awarded to the firm indicated to perform the work of said project at the price quoted. The motion was seconded by Councilman Bartley and carried on the following roll call vote. Ayes: Five. Noes: None. Absent: None. 82/ From City Manager, recommending rejection of the two bids received on the City's call to furnish one three-wheel gasoline vehicle for the Park Department - and that authorization be given to purchase said equipment in the open market as provided in Section 3-15 of the City Charter. Councilman La Croix moved the recommendation be followed; that the bids in question be rejected and authorization be given to buy the specified piece of equipment in the open market in accordance with low bidder, for the cost of 74,369.78. to the designated the motion which car- -00 rffl„000 0 if-t Section 3-15 of the City Charter. Councilman Bartley seconded the motion which carried by the follow- ing roll call vote. Ayes: Five. Noes: None. Absent: None. V/ 9. From Alameda Advisory Golf Commission, signed by Mr. Elwood Heaney, Chairman, submitting its recommendations with regard to Golf Course Names, Restriction of use of Power Golf Carts and Golf Course Fees, as contained in its report dated May 10, 1967. In response to President McCall's request, Councilman Rose, the Council representative on the Steering Committee, together with Mr. Elliot Peterson of the Advisory Golf Commission and the City Manager, first commended the "Commission" for its very thorough report and the dedication the members had shown to this job. He stated he understood the City Manager had some reservation about the fee schedule and the procedure as set forth, pertaining to charges for Alameda and non-Alameda residents. Mr. Weller then explained his thinking in this respect. He remarked that he had no objection to the proposed system and he was aware this policy was used in a number of areas across the country. His concern, however, was that in shifting back to thirty-six holes of play from the eighteen holes during the reconstruction period, there were just too many imponderables in terms of the cost of operation and the prospective revenue under the revised schedules. Mr. Weller stated he was reluctant to inject some completely new system which would make it even more difficult to determine what the impact would be insofar as revenue was concerned. He thought it would be better to have both Golf Courses in full operation for a period of three or four months, perhaps, in order to determine the playing conditions, the playing volume and what playing problems there might be. Then, after this experience, there would be an opportunity to make a judgment on the question of differential fees for Alameda residents. In conjunction with this, the City Manager spoke, too, of the necessity of working out some easy, quick and certain way of identifying Alameda residents so that starting play would not be slowed down appreciably. Mr. Weller felt this, also, should be considered some few months after both Courses have been opened to play. Following further discussion of the situation, Councilman Rose moved the City Manager be requested to transmit to the Golf Commission for its consideration the item of the fee differential between resi- dents and non-residents of Alameda as to charges per round of play - and that the balance of the Golf Commission's recommendations be accepted as set forth in its letter of May 10, 1967. The motion was seconded by Councilman Godfrey and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. Councilman Godfrey pointed out that Mr. Richard E. Watson, Assistant City Manager, had done much of the research in the preparation of this report and thought accolades should go to him for his work with the Golf Commission in this matter. 10.v From City Manager, recommending an extension of time of six months be granted to Mrs. Gene A. Stauber in which to complete certain public improvements relating to the conveyance of the City-owned property on Beach Road near Fitchburg Avenue under conditions set forth in Ordinance No. 1527, New Series. The matter was referred to "Resolutions". 11. From Planning Director, submitting a policy statement adopted by the Planning Board at its meet- ing of May 8, 1967, relating to off-street parking regulations in commercial districts. The information was noted and ordered filed. UNFINISHED BUSINESS: 12. Councilman Rose called attention to the fact that, at the last meeting, he had requested the City Attorney to prepare a resolution for him to present at this meeting. This was with regard to expenditures made by members of the City Council while serving on City committees. Councilman Rose then introduced the following resolution and moved its adoption: "Resolution No. Declaring Policy Regarding Expenditures of Money by Certain Boards and Committees." Councilman Rose read the resolution in full. However, the motion to adopt said resolution died for lack of a second. Councilman Rose then commented that he would pledge to the people of Alameda that he would continue his efforts to see that their funds were not expended incorrectly regardless of the amount being One Hundred Thirty-Seven Dollars or Fifty Cents. v7 13. Councilman Rose also referred to the recent letter from Mr. Charles A. Tillman, suggesting that Westline Drive be renamed "Strehlow Drive". He also spoke of the reply by the Planning Director which, in turn, suggested the Planning Board felt a more appropriate memorial to the Strehlow family or to the remembrance of Neptune Beach should be designated within the area of the State Park itself. He inquired what the next step would be in this matter if Mr. Tillman, himself, did not answer this letter. Mr. Johnson said the Board would probably not pursue the matter in this event and Councilman Rose asked him to proceed on his behalf to the extent of submitting the idea to the East Bay Regional Park District. It was agreed that the City Council had the prerogative of recommending such commemorative areas and Mr. Johnson indicated he would be pleased to work with the City Council in this respect. It was deter- mined that copies of the letters of Messrs. Tillman and Johnson would be sent to the Board of Directors of the East Bay Regional Park District. It was so ordered. 14. Councilman Rose next referred to the negotiations with the Planning Consultants in Los Angeles and inquired what the status was with regard to the proposed project of making a study of the City toward the revision of the Master Plan. He felt the City Council should have been kept apprised of the situation and he made a motion that this matter be tabled until this "Planning firm" from Los Angeles was prepared to come to Alameda and meet with the City Council. Mr. Weller reported briefly that he thought the direction to the Committee was to attempt to negotiate a contract in what appeared to be a finished form for submission to the Council, in conjunction with the representatives of the Planning firm. The draft was presently in final form and he understood it was going to be reviewed by the Planning Board on May 22, and then by the City Council at its meeting of June 6, at which time representatives of said Planning Consultants would be present. He said it would seem the members of the Committee had attempted to carry out the desires of the City Council in this respect. Councilman Bartley explained that there had been five sessions held during which details were being worked out with the firm in question. It had been continually pointed out that the Committee had no authority to commit the City. After several revisions of the form of contract, a copy was sent to the Planning Board because the Committee felt the Board had initiated this study in depth and, therefore, had the right to review the provisions at this stage. It was to study it, modify, approve or reject it - and make its recommendations to the City Council. As a result of the Board1s actions, the matter would be presented to the Council as a tentative contract at the meeting of June 6, at which time the representatives of the Planning Consultants would be in attendance to answer any questions. President McCall asked that the Councilmen be furnished at this time with copies of the current draft of the proposed contract for their perusal pending the review by the Planning Board. Mr. Johnson stated copies were available and he would be pleased to submit them to the Councilmen. 15. At this time, President McCall stated he thought the students in attendance at the Council meet- ing would be interested to know who the several members of the Administrative Staff of the City were. He then introduced those who also were present at all City Council meetings: - the City Attorney, the City Manager, the City Engineer and the City Clerk. RESOLUTIONS: 16. The following resolution was introduced by Councilman Bartley, who moved its adoption: "Resolution No. 7127 Adopting Specifications, Special Provisions and Plans for Construction of Improvements at Lincoln Park Tennis Court, Calling for Bids and Directing City Clerk to Advertise Same." The motion to adopt said resolution was seconded by Councilman La Croix and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. 17. The following resolution was introduced by Councilman La Croix, who moved its adoption: "Resolution No. 7128 Adopting Specifications, Special Provisions and Plans for Construction of a Pump Station and Sanitary Sewer at East Shore Drive and Meyers Avenue, Calling for Bids and Directing City Clerk to Advertise Same." The motion to adopt said resolution was seconded by Councilman Bartley and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. 18. The following resolution was introduced by Councilman Godfrey, who moved its adoption: "Resolution No. 7129 Adopting Specifications, Special Provisions and Plans for Minor Street Patching with Asphalt Concrete, Installation of House Laterals, Repair of Portland Cement Concrete Sidewalk, Driveway, Curb and Gutter, for the Fiscal Year Ending June 30, 1968, Calling for Bids and Directing City Clerk to Advertise Same." The motion to adopt said resolution was seconded by Councilman La Croix and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. 19. The following resolution was introduced by Councilman Bartley, who moved its adoption: "Resolution No. 7130 Adopting Specifications, Special Provisions and Plans for Janitorial Service for the City Hall and Libraries, Calling for Bids and Directing City Clerk to Advertise Same." The motion to adopt said resolution was seconded by Councilman La Croix and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. 20. The following resolution was introduced by Councilman Godfrey, who moved its adoption: 'Resolution No. 7131 Approving Map Showing Locations of Proposed City Street Construction Work to be Performed with 1967-1968 Fiscal Year Moneys Payable by County of Alameda Under 'Mayors' Formula', and Derived from State Highway Users Tax Fund." The motion to adopt said resolution was seconded by Councilman Bartley and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. 21. The following resolution was introduced by Councilman Godfrey, who moved its adoption: "Resolution No. 7132 Requesting Payment by the Fiscal Agent of the Amount Held in the Off-Street Parking Surplus Revenue Fund to the General Fund of the City of Alameda." The motion to adopt said resolution was seconded by Councilman La Croix and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. 22. The following resolution was introduced by Councilman Godfrey, who moved its adoption: "Resolution No. 7133 Authorizing Execution of Amendment to Contract No. NBy(U)-44650 (Modification No. IGT) Relating to Special Services Furnished by City to U. S. Navy Off- Station Public Quarters and Homoja Housing Project." The motion to adopt said resolution was seconded by Councilman La Croix and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. 23. The following resolution was introduced by Councilman La Croix, who moved its adoption: "Resolution No. 7134 Authorizing Extension of Time for Performance by Grantee of Conditions Required by Ordinance No. 1527, New Series." The motion to adopt said resolution was seconded by Councilman Bartley and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. 24. The following resolution was introduced by Councilman Bartley, who moved its adoption: "Resolution No. 7135 Calling for Bids for Legal Advertising for the City of Alameda for the Fiscal Year 1967-1968." The motion to adopt said resolution was seconded by Councilman La Croix and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. The President then declared all of the foregoing resolutions adopted. ORDINANCES FOR PASSAGE: 25. "Ordinance No. 1549, New Series An Ordinance Amending Certain Portions of the Alameda Municipal Code Relating to Traffic Regulations." (Certain Parking Limit, Left and U Turns) Councilman Godfrey moved the ordinance be passed as submitted. The motion was seconded by Councilman Bartley and carried on the following roll call vote. Ayes: Five. Noes: None. Absent: None. 4/ 26. At this time, President McCall spoke about the confusion being caused by the recently installed traffic signal lights which also controlled pedestrians. He commented that people were not able to get across the street before the green 'Walk" and the red "Don't Walk" lights changed. The City Engineer explained that people had not yet been educated to this method and would eventually understand that when the "Don't Walk" first lighted up, it simply meant that they should not START from the curb - but if they were already en route across the street they should continue and would reach the other side before the red traffic signal actually lighted. In this connection, President McCall spoke of the "Memos to Your City" which at one time were sent out with the Bureau of Electricity bills. These contained information and explanations relating to different City programs and everyone was aware of what was transpiring in this respect. He said he would like to have this type of information-dissemination reinstituted on the basis that when some- thing important was to occur or a change made, which it was desirous for every citizen to know about, they could be informed in this way. President McCall asked the City Manager to investigate this possibility. Mr. Weller agreed this would be an excellent way in which to inform every householder. He said he would point out, however, that the situation was different nowadays since the "Bureau" had established cycle-billing and sent out the bills only bi-monthly. Therefore, it would take about ten weeks to fully inform the general public through this method. FILING: 27. Specifications, Special Provisions and Plans No. PW 5-67-12 - Improvements at Lincoln Park Tennis Court 28. Specifications, Special Provisions and Plans No. PW 5-67-13 - Construction of Pump Station and Sanitary Sewer at East Shore Drive and Meyers Avenue. 29. Specifications Nos. PW 5-67-14, PW 5-67-15, PW 5-67-16 - Minor Street Patching with Asphalt Con- Crete, Installation of House Laterals, Repair of Portland Cement Concrete Sidewalk, Driveway, Curb and Gutter for the Fiscal Year Ending June 30, 1968. 30. Specifications, Special Provisions and Plans No. PW 5-67-17 - Janitorial Service for City Hall and Libraries. BILLS: 31. An itemized List of Claims against the City of Alameda and the Departments thereof, in the total amount of 47,818.09, was presented to the Council at this meeting. The List was accompanied by certification from the City Manager that the Claims shown were correct. Councilman Godfrey moved the bills as itemized in the List of Claims filed with the City Clerk on May 16, 1967, and presented to the City Council at this meeting, be allowed and paid. The motion was seconded by Councilman La Croix and on roll call carried by the following vote. Ayes: Five. Noes: None. Absent: None. 32Y President McCall asked that the Council adjourn to an executive session in the Conference Room for discussion of prospective appointments to the several City Boards and Commissions. Councilman La Croix moved the Council retire to said executive session accordingly. The motion was seconded by Councilman Godfrey and carried on the following roll call vote. Ayes: Five. Noes: None. Absent: None. During the course of the executive session a letter was read by Councilman William S. Godfrey, stating it was with regret that he found it necessary to resign from the City Council of the City of Alameda - said resignation to take effect May 17, 1967. President McCall and Councilman La Croix spoke at great length in attempts to dissuade Councilman Godfrey from taking this action. However, Councilman Godfrey explained there would soon be a definite conflict of interest involved through his business enterprises and he had no alternative. The Council then proceeded with its deliberations concerning prospective members for appointment to the various Boards and Commissions, effective for the ensuing terms beginning July 1, 1967. It was determined that no actual appointments would be made pending contact with the several proposed appointees to ascertain their willingness to accept. ADJOURNMENT: 33. There being no further business to come before the meeting, the Council adjourned - to assemble in regular session on Tuesday evening, June 6, 1967, at 7:30 o'clock. Respectfully submitted,