2005-05-12 ARRA PacketAGENDA
Special Meeting of the Governing Body of the
Alameda Reuse and Redevelopment Authority
* * * * * * **
Alameda City Hall
Council Chamber, Room 390
2263 Santa Clara Avenue
Alameda, CA 94501
1. ROLL CALL
2. Public Comment on Non - Agenda Items Only.
Thursday, May 12, 2005
Meeting will begin at 5:30 p.m.
City Hall will open at 5:15 p.m.
Anyone wishing to address the Board on non - agenda items only, may speak for a
maximum of 3 minutes per item.
3. CONSENT CALENDAR
Consent Calendar items are considered routine and will be enacted, approved or adopted by
one motion unless a request for removal for discussion or explanation is received from the
Council or a member of the public.
None.
4. PRESENTATION
4 -A. Presentation/Update on Alameda Point Navy Negotiations and Land Use Planning.
5. REGULAR AGENDA ITEMS
5 -A. Provide Direction to the Acting Executive Director regarding the term of the lease
extension for Building 613 Sublease Agreement between the ARRA and Alameda Point
Collaborative.
5 -B. Study Session of the FY 2005 -06 ARRA Budget
6. ORAL REPORTS
6 -A. Oral report from APAC.
6 -B. Oral report from Member Matarrese, RAB representative.
ARRA Agenda — May 12, 2005 Page 2
7. ORAL COMMUNICATIONS, NON- AGENDA (PUBLIC COMMENT)
(Any person may address the governing body in regard to any matter over which the
governing body has jurisdiction that is not on the agenda.)
8. COMMUNICATIONS FROM THE GOVERNING BODY
9. ADJOURNMENT TO CLOSED SESSION OF THE ARRA TO CONSIDER:
9 -A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR:
Property: Alameda Naval Air Station
Negotiating parties: ARRA, U.S. Navy, and Alameda Point Community Partners
Under negotiation: Price and Terms
9 -B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR:
Property: Alameda Naval Air Station
Negotiating parties: ARRA and U.S. Navy
Under negotiation: Price and Terns
Announcement of Action Taken in Closed Session, if any.
10. ADJOURNMENT
This meeting will be cablecast live on channel 15. The next regular ARRA meeting is
scheduled for Wednesday, June 1, 2005.
Notes:
• Sign language interpreters will be available on request. Please contact the ARRA Secretary, Irma Frankel
at 749 -5800 at least 72 hours before the meeting to request an interpreter.
• Accessible seating for persons with disabilities (including those using wheelchairs) is available.
• Minutes of the meeting are available in enlarged print.
• Audio tapes of the meeting are available for review at the ARRA offices upon request.
Item 4 -A will be a verbal
presentation /update.
Alameda Reuse and Redevelopment Authority
Inter - office Memorandum
April 29, 2005
To: Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
From: William C. Norton
Acting Executive Director
Subj:
Background
Provide Direction to the Acting Executive Director Regarding the Term of the Lease
Extension for Building 613 Sublease Agreement Between the ARRA and Alameda Point
Collaborative
At the December 2004 ARRA Board Meeting, the ARRA elected to review and approve all subleases at
Alameda Point.
As required by the federal Base Closure and Community Redevelopment and Homeless Assistance Act of
1994, the ARRA worked with Alameda County Housing and Community Development and a group of
homeless services providers, the Alameda County Homeless Providers Base Conversion Collaborative
(now the Alameda Point Collaborative), to determine a fair share of housing and support buildings at NAS
Alameda to accommodate the homeless. This accommodation of the homeless was reflected in the
Community Reuse Plan which was unanimously approved by the ARRA Board in January 1996.
In July, 1998, the ARRA and Emergency Services Network (ESN) entered into a Sublease Agreement for
Building 613. While the long -term use for the building is designated for a day care facility for families in
the Collaborative housing and the Alameda community, the ARRA Governing Body approved the sublease
for Building 613 to accommodate the Alameda Point Collaborative's (APC) need for space for support
services until Building 101 was completed. (Building 101 has subsequently burned down). Since the
Sublease approval, the building has been used for office space for Alameda Point Collaborative staff and
Alameda Red Cross.
Discussion
Pursuant to the Sublease Agreement, in January 2001, Emergency Services Network opted to exercise a
"one- time -only substitution" of its interest in Building 613 by assigning its rights and obligations to the
Alameda Point Collaborative. An "Assignment and Novation of Lease Agreement" was executed at that
time. The sublease has expired and needs to be amended to extend the term.
The use of the building as something other than day care suggests that a continued short term lease would
be the best alternative, leading up to, and encouraging planning for the permanent use. Therefore, staff is
proposing an amendment to the Sublease Agreement between the ARRA and APC for Building 613
extending the term through December 31, 2006, for ARRA consideration. All other terms and permitted
uses under the original Sublease Agreement will remain in effect. The time extension will allow for
Dedicated to Excellence, Committed to Service
Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
April 29, 2005
Page 2
preparation and execution of a 59 -year Legally Binding Agreement and is consistent with the timeframe for
executing a Disposition and Development Agreement with the Master Developer. At this time, it makes
sense to limit the term to that of the expected DDA to ensure compatibility of term and use with all long -
range development plans at Alameda Point. In the event that the LBA is not executed at the end of the
proposed extension, APC can request an additional extension at that time.
In response to staff's proposed term extension, APC has formally requested that the Sublease Agreement
between the ARRA and APC be extended for seven and a half years to December 2012 (Attachment I).
APC contends that while the original Sublease Agreement between the ARRA and ESN was for a five -year
term, all subsequent Sublease Agreements entered into between any of the Collaborative providers and the
ARRA were for 10 -year terms, through 2012. It should be noted, however, that all but one of the other
leases were for uses as originally contemplated or consistent with the Homeless Accommodation. Building
613 has been designated for a 59 -year lease (via the LBA) between the ARRA and APC unless APC does
not meet the terms of the accommodation. APC believes that the teini extension which it is requesting
through 2012 is consistent with the allocation of the property to APC through the homeless
accommodation. To complete execution of the LBA for Building 613, APC indicates that its tasks,
including survey work as well as preparation and approval of management plans, will take more time and
that the seven and half year extension will provide that time.
Fiscal Impact
There is no fiscal impact to providing direction to the Acting Executive Director regarding the term
extension of the Building 613 sublease.
Recommendation
It is recommended that the Alameda Reuse and Redevelopment Authority provide direction to the Acting
Executive Director regarding the term of the lease extension for Building 613 Sublease Agreement
between the ARRA and Alameda Point Collaborative. It is further recommended that the ARRA require,
as part of any lease extension, a schedule from APC which sets milestones for completing the outstanding
actions required for Building 613, including completing a land survey and preparing a management plan.
tfully submitte
Leslie Little
Development Services Director
Stephen Proud
AP Project Manager
Dedicated to Excellence, Committed to Service
G:1Conulev\Base Reuse& RedevT\ARRA\STAFFREP\2005\5 May \5 -A ESN Sublease Extension.Repurt_Muy 2005.doc
Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
April 29, 2005
Page 3
By: Debbie Potter
Base Reuse and Redevelopment Manager
WN/LL/SP/DP/LA:
Attachment I - Alameda Point Collaborative Letter
Dedicated to Excellence, Committed to Service
G: \Comdev \Base Reuse& Redevp\ARRA\STAFFREP\2005\ -5 May \ 5•A ESN Sublease Extension.Report_May 2005.doc
Alameda\
Point
Collaborative
April 18, 2005
Debbie Potter
Base Reuse and Redevelopment Manager
City of Alameda
950 West Mall Square, Second Floor
Alameda, CA 94501
Dear Debbie:
Subject: 451 Stardust Place (Building 613) Lease
At your request I am writing regarding the extension of the lease between the Alameda Reuse
and Redevelopment Authority (ARRA) and the Alameda Point Collaborative (APC) for the
building and property at 451 Stardust Place (Building 613). The existing ARRA -APC lease
ended on June 30, 2003.
Under the Community Reuse Plan adopted in 1996 the APC and its member providers have been
allocated property at the former naval air station, including 451 Stardust Place, for a 59 year
term. However, at the time of the initial Collaborative use of property, the ARRA, because its
lease with the Navy only extended to 2012, could not lease property to the Collaborative for the
full term included in the accommodation.
In 1999, the ARRA executed a five -year lease to June 30, 2003 with Emergency Services
Network (ESN) for 451 Stardust Place to be used for offices and services. Subsequent to the
lease for 451 Stardust, the ARRA entered into 10 other leases with the APC or its provider
members which had terms to 2012.
In 2000, the lease was transferred from ESN to APC to allow additional services providers to use
the facility and provide needed services for APC residents. The principal user of 451 Stardust is
currently the American Red Cross which the uses the facility to provide social services and
training. The long - term use of the building will be for child care services for the Collaborative
housing and the Alameda community.
You have stated that ARRA staff has discussed an extension of the lease for 451 Stardust a year
and a half to December 31, 2006. The APC recommends that the lease be extended to 2012.
The APC has several reasons for its recommendation. First, allocation of the property at 451
Stardust Place is for 59 years. There is not a question of a change of ownership before that date
unless the APC does not meet the terms of the accommodation.
677 West Ranger Avenue, Alameda, California 94501
510 -898 -7800 PHONE 510- 898 -7858 FAX www.apcollaborative.org
Shepherd to Potter
451 Stardust Place (Building 613) Lease
April 18, 2005
Page 2
Second, the form of the lease between the ARRA and APC and its members providers for all of
the properties at Alameda Point will ultimately be in the form of a Legally Binding Agreement
(LBA). The ARRA has to date executed two LBA's, (out of 11) and is in the final stages of
executing and recording four others for the housing at the Point. To complete the other five
LBA's will require additional survey work, and the preparation and approval of management
plans, and, judging from past experience, will take some time. Extension of the lease to 2012
will provide the time.
Third, the 2012 term will make the 451 Stardust lease consistent with the other current leases for
other APC and member providers leaseholds, including those for housing, the community garden
and nursery, the service center at 677 West Ranger, the warehouse, and the community and art
center site.
In sum, we believe that extension of the lease for 451 Stardust Place to 2012 is consistent with
the allocation of the property to APC for 59 years, the time needed to prepare an LBA and with
the terms of other APC and provider member leases.
If you have any questions regarding the APC's recommendation or would like to discuss this
matter, please contact me at 898 -7802 or Shepherd@apcollaborative.org.
Sincerely,
John N. Shep erd
Executive Director
CITY OF ALAMEDA
MEMORANDUM
Date: May 12, 2005
To: Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
From: William C. Norton
Acting City Manager
RE: ARRA FY 2005 -2006 Budget — April 19, 2005 Study Session Follow -up
Background
As you will recall, on April 19, 2005, staff presented the proposed ARRA 2005 -06 and 06 -07
budgets which contemplated transition planning for one of two events: 1), APCP's exercise of an
option to proceed with development of Alameda Point or 2), the developer's decision not to
continue at Alameda Point and planning for support of staff and activities related to soliciting a
new developer and entering into negotiations for development.
Staff presented a series of assumptions, predicated upon negotiations underway with APCP, and
leading up to a recommendation that the ARRA immediately scale back its payment for
municipal activities historically supported from ARRA and other revenues. This
recommendation was made to provide for the creation of a mitigation program to protect the
General Fund during the transition of Alameda Point to private development. Staff is
recommending that the ARRA pay a combined direct charge /municipal services fee of
$2,797,500 and that the General Fund absorb from the ARRA $1,892,242 beginning in FY 05-
06.
In FY 04 -05, the ARRA is paying $3,867,355 in municipal charges plus cost allocations of
$571,792, and unless altered by ARRA action in FY05 -06 is scheduled to pay $3,921,692 in
direct municipal charges plus $768,050 in indirect costs (cost allocations). The resulting
reduction to the fees to the ARRA is proposed to be utilized to create a mitigation fund that will
be used to support the early years of the impact of the transition of the development of Alameda
Point on the General Fund.
Forwarded, you will find two tables. Only Table 2 was handed out at the budget workshop. Table
2B is new, and represents additional thoughts regarding an enhanced General Fund mitigation
program. It is important to draw your attention to the bottom line on the charts or the ending fund
balance. The ending fund balance is the difference between the actual estimated costs of
municipal services, the proportional allocation of municipal services to Alameda Point, and the
inflated costs of those services over the years. A negative number represents additional
anticipated costs of services to the General Fund. The significance of these options is that on
Table 2, the General Fund starts feeling the impact of the annual municipal cost increases not
paid for by Alameda Point or mitigated by this proposal in 2009 -10. In the alternative Table 2B,
the General Fund is mitigated until 2013 -14 by the 2007 -08 $3.6 million payment, which staff
Dedicated to Excellence, Committed to Service
Honorable Chair and Members of the
Alameda Reuse and Redevelopment Authority
May 12, 2005
Page 2
proposes be added to the ARRA mitigation fund instead of as a repayment of the General Fund
loan to the ARRA.
Also requested at your last meeting is a summary of the ARRA charges from other funds and the
proposed funding level for next year. Staff was asked to provide a detailed summary of the
General Fund staff positions supported by lease revenue or other funds. As mentioned in the
presentation of April 19, the ARRA and CIC staffs also anticipate some staffing modifications to
accommodate this transition period. Development Services staff costs are proposed to shrink by
$370,725 in FY 05 -06. Combined with a voluntary freeze of positions made late in FY 04 -05,
total personnel cost reductions will be $646,614.
LAL:ry
Attachments
Reuse f} lly submitted -,
Leslie A. Little
Development Services Director
Dedicated to Excellence, Committed to Service
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COMPARISON OF CHARGES FROM OTHER FUNDS
Existing Methodology
FY 04 -05 FY 05 -06
Proposed Methodology
FY 05 -06
Direct Charges
Public Safety 3,139,455 3,189,711
Buildings & Grounds Mtce 252,000 252,000 252,000
*
Public Works 370,000 316,118 * 521,500
E.Johnson
Planning 105,900 D,Valeska 163,863 *
3,867,355 3,921,692 773,500
Indirect Charges
Cost Allocation - GF 516,918 712,744
Cost Allocation - Other Funds 54,874 55,306
571 ,792 768,050
Municipal Services Fee
Total
Absorbed by General Fund
2,024,000
4,439,147 4,689,742 2,797,500
1,892,242
Public Safety Personnel Charged to Alameda Point FY 04/05
• Police: 5 Officers
1 Animal Control Officer
6 Total
Fire: 4 Captains
3 Apparatus Operators
7 Firefighters
14 Total
eda Point FY 04/05
(was eliminated)
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