2005-08-02 Special CIC MinutesMINUTES OF THE SPECIAL COMMUNITY IMPROVEMENT COMMISSION MEETING
TUESDAY- -AUGUST 2, 2005- -7:27 P.M.
Chair Johnson convened the Special Meeting at 8:03 p.m.
ROLL CALL - Present: Commissioners Daysog, deHaan, Gilmore,
Matarrese and Chair Johnson – 5.
Absent: None.
MINUTES
(05-037) Minutes of the Special Joint City Council and Community
Improvement Commission (CIC) meeting of June 21, 2005; the Special
Joint CIC and Alameda Reuse and Redevelopment Authority meeting of
June 28, 2005; and the Special Joint City Council and CIC Meeting
of July 19, 2005. Approved.
Vice Chair Gilmore moved approval of the minutes.
Commissioner deHaan seconded the motion, which carried by unanimous
voice vote – 5. [Note: Commissioner Matarrese abstained from
voting on the June 28, 2005 minutes.]
AGENDA ITEM
(05-038) Recommendation to approve the amended Contract with
Architectural Resources Group, Inc. by increasing the Contract
amount an additional $307,414 to provide additional pre-planning
and construction administration services for the rehabilitation of
the Alameda Theater.
The Development Services Director gave a brief report.
Commissioner deHaan stated that the original November 2003 Contract
was for $79,000 and has increased to close to $1 million; inquired
whether the Commission was made aware that additional phases would
be added.
The Development Services Director responded that the November 2003
Contract was for the beginning phase; the Commission should have
been advised that other phases would be added.
Commissioner deHaan inquired whether there would be a bid package
within the next month or two, to which the Development Services
Director responded in the affirmative.
Commissioner deHaan inquired whether there would be construction
administration throughout the project.
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August 2, 2005 1
The Development Services Director responded in the affirmative;
stated that a construction management contract would be presented
at the August 16 CIC Meeting.
Commissioner deHaan inquired whether the construction manager would
be a contractor.
The Development Services Director responded in the affirmative;
stated the construction manager would also manage the parking
garage project.
Commissioner deHaan inquired what the (construction management)
Contract would cost, to which the Development Services Director
responded approximately $1 million.
Commissioner deHaan inquired whether there would be additional
oversight, to which the Development Services Director responded not
unless a problem arose with the historic property.
Commissioner deHaan inquired whether there was a budget for
oversight of architecture and engineering for the parking
structure, to which the Development Services Director responded in
the affirmative.
Morgan, Citizens for a Megaplex Free Alameda, urged that the
Commission continue the matter until after a decision has been
rendered on the project.
Commissioner Daysog inquired what services Architectural Resources
Group, Inc. (ARG) was providing and why another layer of
consultants was providing advice.
The Development Services Director responded that construction
projects involving the rehabilitation of a historic structure
involve changes and modifications; architects are needed to draft
up solutions to gray areas.
Commissioner Daysog inquired whether said level of services was
always contemplated, to which the Development Services Director
responded in the affirmative.
Commissioner Daysog stated that he has a sense of sticker shock
with the increased amount of the Contract; that he understands that
there is a level of complexity in dealing with a historic
structure.
The Development Services Director stated that the construction
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administration cost is well within industry standards.
Commissioner Daysog stated that the project should move forward;
expert advice is needed because of the project’s historic nature.
Commissioner Matarrese inquired whether ARG would provide services
for the theatre and not the parking structure, to which the
Development Services Director responded in the affirmative.
Commissioner Matarrese stated that expert restoration and
preservation advice is needed when restoring and rehabilitating an
old building.
Commissioner deHaan inquired whether the Contract would have any
impact on the Cineplex, to which the Development Services Director
responded in the negative.
Commissioner deHaan inquired whether there were extraordinary
circumstances involving the Heating, Ventilation and Air
Conditioning (HVAC) system.
The Development Services Director responded in the affirmative;
stated the original HVAC system exceeded noise levels.
Commissioner deHaan inquired whether construction administration
would be initiated when bids are in hand to which the Development
Services Director responded in the affirmative.
Commissioner Matarrese moved approval of the staff recommendation.
Commissioner deHaan seconded the motion, which carried unanimous
voice vote – 5.
ADJOURNMENT
There being no further business, Chair Johnson adjourned the
meeting at 8:23 p.m.
Respectfully Submitted,
Lara Weisiger
Secretary,
Community Improvement Commission
The agenda for this meeting was posted in accordance with the Brown
Act.
Special Meeting Community Improvement Commission
August 2, 2005 3