2006-05-16 Joint CC ARRA CIC HABOC MinutesMINUTES OF THE SPECIAL JOINT CITY COUNCIL,
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY,
COMMUNITY IMPROVEMENT COMMISSION, AND
HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING
TUESDAY- -MAY 16, 2006- -7:31 P.M.
Mayor/Chair Johnson convened the Special Joint Meeting at 9:01 p.m.
ROLL CALL - Present: Councilmembers / Board Members /
Commissioners Daysog, deHaan, Gilmore,
Matarrese/Commissioner Torrey, and Mayor/
Chair Johnson – 6.
Absent: None.
CONSENT CALENDAR
Mayor/Chair Johnson announced that the recommendation to approve
Amended Contract with Komorous-Towey [paragraph no. 06-020CIC] was
removed from the Consent Calendar for discussion.
Councilmember/Board Member/Commissioner Matarrese moved approval of
the remainder of the Consent Calendar.
Vice Mayor/Board Member/Commissioner Gilmore seconded the motion,
which carried by unanimous voice vote – 5.
[Items so enacted or adopted are indicated by an asterisk preceding
the paragraph number.]
(*06-273 CC/*06-019 CIC) Minutes of the Special Joint City Council,
Alameda Reuse and Redevelopment Authority and Community Improvement
Commission (CIC) Meeting held on May 2, 2006; and the Special CIC
Meeting held on May 3, 2006. Approved.
(06-020 CIC) Recommendation to approve Amended Contract with
Komorous-Towey Architects, Inc. by increasing the Contract by
$27,200 to provide additional Architectural and Construction
Administration Services for the Civic Center Parking Garage.
David Kirwin, Alameda, stated the City already spent $1.8 million
on project planning; lawsuit results are unknown; further
expenditures should be held off until issues are settled.
Chair Johnson inquired whether architectural changes are the result
of community input.
Special Joint Meeting
Alameda City Council, Alameda Reuse and Redevelopment Authority,
Community Improvement Commission, and Housing Authority Board of Commissioners
May 16, 2006
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The Development Services Director stated the amendment would cover
the balance of the project; the City was requested to retain the
architect through construction by the State Historic Preservation
Officer (SHPO) and Section 106 process; the architect would be on
board to verify construction administration; the money would not be
spent until there is activity.
Commissioner Matarrese stated he sees no problem with the staff
recommendation since the money would not be spent until services
are needed.
Commissioner deHaan inquired how the $27,200 was determined.
The Development Services Director responded the amount was already
in the Contract; stated the money was used for the final response
to the SHPO changes; the Contract was exhausted; the amount would
carry through the range of services needed from the architect.
Commissioner deHaan stated bids are back and are being evaluated;
inquired whether the extra service is needed for the review
process.
The Development Services Director responded in the negative; stated
the service would be needed if the bid is awarded for the parking
structure; money is not spent on services until a project is
approved by the Council.
Commissioner deHaan inquired when the review process would be
completed.
The Development Services Director responded options should be
presented by June 6.
Commissioner deHaan inquired when the physical massing model would
be available for the public, to which the Development Services
Director responded June 20.
Commissioner deHaan stated he would prefer to hold off on the
matter until after the June 20 discussion.
Commissioner Matarrese stated he does not see any reason to hold
off on the matter; the money would not being spent; preparatory
action can be taken now; the Council should move forward with the
staff recommendation.
Chair Johnson stated the same action would be recommended at the
Special Joint Meeting
Alameda City Council, Alameda Reuse and Redevelopment Authority,
Community Improvement Commission, and Housing Authority Board of Commissioners
May 16, 2006
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next meeting; the matter should be taken off the table so that
focus of [the next meeting] can be the bid issues.
Commissioner Gilmore inquired whether voting on the matter tonight
versus the next meeting would impact getting on the architect’s
schedule.
The Development Services Director responded she would need to
discuss the matter with the architect.
Commissioner Gilmore stated that she would like to have the
architect on board if and when the project is ready to go; it is
harder to get people on board to meet a schedule without notice.
Commissioner Matarrese moved approval of the staff recommendation.
Commissioner Gilmore seconded the motion.
Under discussion, Commissioner Daysog stated logistically the
matter should be dealt with together; he would abstain from voting
on the matter.
On the call for the question, the motion carried by the following
voice vote: Ayes: Commissioners Gilmore, Matarrese, and Chair
Johnson – 3. Noes: Commissioner deHaan - 1. Abstentions:
Commissioner Daysog – 1.
AGENDA ITEMS
(06-274 CC/06-021 CIC) Resolution No. 13966 and 06-142, “Adopting
Policy of City Council, Community Improvement Commission, Housing
Authority Board of Commissioners, and Alameda Reuse and
Redevelopment Authority for Expense Reimbursement, Compensation,
and Ethics Training for Elected Officials and Legislative Body
Members.” Adopted.
Mayor/Chair Johnson inquired whether the policy would apply to the
Industrial Development Authority (IDA).
The City Attorney responded IDA reimbursements or expenditures have
not occurred; stated the matter would be brought back if
reimbursements and expenditures occur.
Councilmember/Board Member/Commissioner Matarrese moved adoption of
the resolutions.
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Alameda City Council, Alameda Reuse and Redevelopment Authority,
Community Improvement Commission, and Housing Authority Board of Commissioners
May 16, 2006
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Councilmember/Board Member/Commissioner Daysog seconded the motion,
which carried by unanimous voice vote – 6.
(06-275 CC/06-022 CIC) Discussion of City Attorney/General
Counsel Legal Services and staffing options.
Mayor/Chair Johnson stated the majority of the agenda item could be
continued; direction can be given to hire one Deputy City Attorney.
The City Attorney/Legal Counsel stated the hiring would be for one
Assistant City Attorney.
Mayor/Chair Johnson inquired whether the motion would be to hire
one Assistant City Attorney.
Councilmember/Board Member/Commissioner Matarrese responded in the
affirmative; stated the background is that David Brandt [Assistant
City Attorney] moved from the City Attorney’s office to the City
Manager’s office.
Mayor/Chair Johnson stated the hiring process has started; approval
could be given to hire one Assistant City Attorney.
Vice Mayor/Board Member/Commissioner Gilmore moved approval to hire
one Assistant City Attorney.
Councilmember/Board Member/Commissioner deHaan seconded the motion,
which carried by unanimous voice vote – 6.
Mayor/Chair Johnson stated the remainder of the agenda item would
be continued.
ADJOURNMENT
There being no further business, Mayor/Chair Johnson adjourned the
Special Joint Meeting at 9:15 p.m.
Respectfully submitted,
Lara Weisiger, City Clerk
Secretary, Community Improvement
Commission
The agenda for this meeting was posted in accordance with the Brown
Act.
Special Joint Meeting
Alameda City Council, Alameda Reuse and Redevelopment Authority,
Community Improvement Commission, and Housing Authority Board of Commissioners
May 16, 2006
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