2006-07-05 Joint CC ARRA CIC MinutesMINUTES OF THE SPECIAL JOINT CITY COUNCIL,
ALAMEDA REUSE AND REDEVELOPMENT AUTHORITY,
AND COMMUNITY IMPROVEMENT COMMISSION MEETING
WEDNESDAY- -JULY 5, 2006- -7:31 P.M.
Mayor/Chair Johnson convened the Special Joint Meeting at 9:00 p.m.
ROLL CALL – Present: Councilmember/Board Members/Commissioners
Daysog, deHaan, Gilmore, Matarrese, and
Mayor/Chair Johnson – 5.
Absent: None.
MINUTES
(06-359CC/06-039CIC) Minutes of the Special Joint City Council,
Community Improvement Commission, Alameda Reuse and Redevelopment
Authority, and Housing Authority Board of Commissioners Meeting
held on June 20, 2006, and the Special Joint City Council, Alameda
Reuse and Redevelopment Authority, and Community Improvement
Commission Meeting held on June 20, 2006. Approved.
Councilmember/Board Member/Commissioner Matarrese moved approval of
the minutes.
Councilmember/Board Member/Commissioner deHaan seconded the motion,
which carried by unanimous voice vote – 5.
AGENDA ITEMS
(06-360CC/06-040CIC) Discussion of City Attorney/General Counsel
Legal Services and staffing options.
Mayor/Chair Johnson stated she was reluctant to add positions; the
Administrative Management Analyst’s duties are a Council priority;
she does not want to increase staff, but there is a rational for
the position; freezing positions was not done strategically in the
past; expanding the number of employees is not the intended
direction even if the Council/Commission decides to fill the
position; reviewing staffing levels is a long-term process.
Councilmember/Board Member/Commissioner deHaan stated he has
concerns about filling the position; the task should be handled by
various departments; he is still working through the process of
where the position sits; he prefers to have the position closer to
the operational side; he is concerned with the job title;
Management Analyst would be more appropriate; he realizes there is
Special Joint Meeting Alameda City Council, Alameda
Reuse and Redevelopment Authority, and Community Improvement Commission
July 5, 2006
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a deficit.
Mayor/Chair Johnson stated there should be a review on whether Risk
Management should be in the City Attorney’s office.
Councilmember/Board Member/Commissioner deHaan stated there is an
immediate need; an organizational chart was requested; inquired
whether the matter could be held over for one more meeting.
The City Attorney/Legal Counsel responded in the affirmative;
stated the position is in the recommended budget; the matter could
be held over, and no action would be taken.
Councilmember/Board Member/Commissioner deHaan stated holding the
matter over would provide an opportunity for additional review.
Mayor/Chair Johnson requested an explanation of the position’s
duties and a review on how other cities handle workers’
compensation.
Councilmember/Board Member/Commissioner deHaan concurred with
Mayor/Chair Johnson.
Vice Mayor/Board Member/Commissioner Gilmore noted the staff report
states that the position is not a General Fund position; inquired
whether the position actually would be a General Fund position
because other departments funded by the General Fund would pay for
the position, to which the City Attorney/Legal Counsel responded in
the affirmative.
The City Manager/Executive Director stated a portion comes from
other funds as well.
Mayor/Chair Johnson and Councilmember/Board Member/Commissioner
Matarrese suggested continuing the matter.
Councilmember/Board Member/Commissioner deHaan concurred with
Mayor/Chair Johnson and Councilmember/Board Member/Commissioner
Matarrese with the caveat that the position not be excluded from
the budget.
Mayor/Chair Johnson stated on-going, strategic review is needed.
Councilmember/Board Member/Commissioner Matarrese stated the
Council/Commission needs to be provided with an organization chart,
an outline of other duties the position might serve, and a rational
for the position being where it is now along with some possible
Special Joint Meeting Alameda City Council, Alameda
Reuse and Redevelopment Authority, and Community Improvement Commission
July 5, 2006
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alternatives when the matter returns.
(06-361CC) Resolution No. 13999, “Approving and Adopting the
Operating Budget for Fiscal Year 2006-2007 and Appropriating
Certain Moneys for the Expenditures Provided in Said Fiscal Year.”
Adopted;
(06-041CIC) Resolution No. 06-145, “Approving and Adopting the
Operating Budget for Fiscal Year 2006-2007 and Appropriating
Certain Moneys for the Expenditures Provided in Said Fiscal Year.”
Adopted; and
ARRA Resolution No. 38, “Approving and Adopting the Operating
Budget for Fiscal Year 2006-2007 and Appropriating Certain Moneys
for the Expenditures Provided in Said Fiscal Year.” Adopted.
The City Manager/Executive Director provided a brief presentation.
Councilmember/Board Member/Commissioner Matarrese stated the budget
was presented very clearly; he is concerned about the General Fund
revenue; requested that revenue increases or decreases above or
below projections be categorized as reliable or unreliable at the
sales tax mid-year review; stated the sales tax is still lagging
and should be watched carefully; revenue increases or decreases can
be included in the ten-year modeling and projections to evaluate
how to adjust expenditures moving forward.
Mayor/Chair Johnson inquired whether information was available on
sales tax projections.
The Finance Director responded the June quarterly report should be
received by the first of August; the Sales Tax Consultant prepares
the analogies and summary results; she would try to get the reports
sooner.
Mayor/Chair Johnson stated there is a commitment to continue with
conservative budgets; the budget increase is less than projected
growth in revenue; an Alameda Power and Telecom briefing has not
been done.
Vice Mayor/Board Member/Commissioner Gilmore inquired whether a
joint meeting has been scheduled with the Golf Commission.
The City Manager/Executive Director responded various joint
meetings would be scheduled.
Vice Mayor/Board Member/Commissioner Gilmore requested an
Special Joint Meeting Alameda City Council, Alameda
Reuse and Redevelopment Authority, and Community Improvement Commission
July 5, 2006
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explanation for the loss in Golf revenue in Fiscal Year 1996-1997;
stated that she is concerned with redoing the Clubhouse; money has
been made in only five of the past ten years.
Councilmember/Board Member/Commissioner deHaan commended staff for
putting the budget together in a good, orderly manner; stated all
golf courses have had a steady down trend; coming out of
construction and into operation is an important phase for Alameda
Power and Telecom; competitiveness makes it more difficult to break
even; enterprise areas have been successful in the past; the
Greater Alameda Business Association (GABA) would like to request
funding as part of the mid-year budget review; GABA has extended
membership to Harbor Bay; the ten-year forecast is extremely
important to ensure key elements are addressed; requested that the
ten-year forecast tool come to the Council in the next month or
two; the ten-year forecast does not need to be completely refined;
suggested reviewing possible funding streams for a $20,000 to
$30,000 initial analysis of the auxiliary pumping system; further
stated: that he is looking forward to sidewalk and tree discussions
by mid-year review; programs should be put in the needed state of
repair if additional funding materializes; he appreciates the
Police and Fire Department’s attrition concerns; he would like to
have a better understanding of attrition taking place over the next
two or three years, including forecasting.
Vice Mayor/Board Member/Commissioner Gilmore requested information
on how the City has been impacted by the Metropolitan Golf Course
in terms of playing and the banquet facility.
Mayor/Chair Johnson responded the banquet facility is very small.
Vice Mayor/Board Member/Commissioner Gilmore stated the banquet
facility is being expanded to accommodate 200 people.
Councilmember/Board Member/Commissioner deHaan stated that San
Leandro’s banquet facility is very small; the good news is that the
rainy season is over; Jim’s has been fairly successful at the golf
course; Jim’s serves the same menu as the restaurant on Lincoln
Avenue.
Mayor/Chair Johnson stated discussion on the proposed, new
Clubhouse should be addressed at a joint meeting; suggested that
the turf management plan be renamed the turf/field management plan.
Councilmember/Board Member/Commissioner Daysog stated the current
budget process was seamless and transparent; three components are
involved with approving the operating budget: City Council,
Special Joint Meeting Alameda City Council, Alameda
Reuse and Redevelopment Authority, and Community Improvement Commission
July 5, 2006
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Community Improvement, and Alameda Reuse and Redevelopment
Authority; that he is not ready to endorse shifting from
retail/office redevelopment to residential redevelopment [at the
Fleet Industrial Supply Center], which has a $6.9 million cost;
suggested that the resolutions be adopted separately.
Mayor/Chair Johnson stated the budget adoption should move forward
and the Alameda Power and Telecom briefing should be scheduled.
Councilmember/Board Member/Commissioner Matarrese stated a follow-
up joint meeting [with the Public Utilities Board] is needed to
address unanswered, time-dependent assessment and evaluation
questions raised at the last joint meeting.
Mayor/Chair Johnson stated scheduling a joint meeting might take
longer; scheduling a briefing first would allow for better
preparation; both a briefing and joint meeting should be scheduled.
Councilmember/Board Member/Commissioner deHaan inquired whether
quarterly reports are provided.
The City Manager/Executive Director responded that information
provided to the Public Utilities Board would be shared.
Councilmember/Board Member/Commissioner deHaan stated quarterly
reports should be the minimum; key indicators need to be reviewed.
Councilmember Matarrese moved adoption of the City Council
resolution.
Councilmember Daysog seconded the motion, which carried by
unanimous voice vote – 5.
Commissioner Matarrese moved adoption of the Community Improvement
Commission resolution.
Commissioner Gilmore seconded the motion, which carried by the
following voice vote: Ayes: Commissioners deHaan, Gilmore,
Matarrese, and Chair Johnson – 4. Abstentions: Commissioner Daysog
– 1.
Board Member Daysog moved adoption of the Alameda Reuse and
Redevelopment Authority resolution.
Board Member Matarrese seconded the motion, which carried by
unanimous voice vote – 5.
Special Joint Meeting Alameda City Council, Alameda
Reuse and Redevelopment Authority, and Community Improvement Commission
July 5, 2006
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ADJOURNMENT
There being no further business, Mayor/Chair Johnson adjourned the
Special Joint Meeting at 9:36 p.m.
Respectfully submitted,
Lara Weisiger, City Clerk
Secretary, Community Improvement
Commission
The agenda for this meeting was posted in accordance with the Brown
Act.
Special Joint Meeting Alameda City Council, Alameda
Reuse and Redevelopment Authority, and Community Improvement Commission
July 5, 2006
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