2006-07-05 Special CIC MinutesMINUTES OF THE SPECIAL COMMUNITY IMPROVEMENT COMMISSION MEETING
WEDNESDAY- -JULY 5, 2006- -7:32 P.M.
Chair Johnson convened the meeting at 9:37 p.m.
ROLL CALL - Present: Commissioners Daysog, deHaan, Gilmore,
Matarrese, and Chair Johnson – 5.
Absent: None.
MINUTES
(06-042) Minutes of the Annual Community Improvement Commission
Meeting held on June 20, 2006. Approved.
Commissioner Matarrese moved approval of the minutes.
Commissioner deHaan seconded the motion, which carried by unanimous
voice vote – 5.
AGENDA ITEM
(06-043) Recommendation to authorize the Executive Director to
execute a Contract in the amount of $840,000.00 with Bellecci and
Associates for plans, specifications, and engineering for the
Tinker/Webster Extension Project (Tinker Extension Design CIP
Project No. 04-105).
Commissioner Matarrese inquired why no other bidders are listed for
the project.
The Redevelopment Manager responded the project went out to bid in
1999 and received two or three bids; stated the Contract was
awarded to Bellecci and Associates and then was put on hold.
Commissioner Matarrese inquired why the project was not re-bid.
The Redevelopment Manager responded Bellecci and Associates has
been working on the project; stated the City entered into a $74,000
Contract to complete the project report for CalTrans.
Commissioner Matarrese inquired whether restarting with another
firm would not be cost-effective.
The Redevelopment Manager responded in the affirmative; stated
Bellecci and Associates developed all the base drawings.
Commissioner Matarrese inquired whether the City owns the base
Special Meeting
Community Improvement Meeting July 5, 2006
1
drawings, to which the Redevelopment Manager responded in the
affirmative.
Chair Johnson inquired whether 1999 figures were being used, to
which the Redevelopment Manager responded the figures were revised.
Commissioner Daysog inquired whether the $840,000 figure was
submitted in 1999.
The Redevelopment Manager responded the figure was close to
$840,000; Public Works decided to complete only 65% or 75% of the
design drawings because of budget problems at the time; Public
Works reduced the scope of work.
Commissioner Daysog inquired whether the scope of work was reduced
then or now, to which the Redevelopment Manager responded then.
Commissioner Daysog inquired whether the scope of work had been
increased, to which the Redevelopment Manager responded in the
affirmative.
Chair Johnson stated re-bidding is a matter of fairness.
The Public Works Director stated Bellecci and Associates is the
most knowledgeable firm; another engineering firm would need to
become familiar with the design.
Chair Johnson stated the issue is a matter of compliance with the
competitive bidding process.
The Public Works Director stated staff is trying to expedite the
project; timelines are tied to another project.
Chair Johnson stated the City is obligated to be fair and comply
with the bidding process.
Commissioner Daysog noted the City put the project on hold.
Commissioner Gilmore stated the City approved the Contract in 1999,
the project was put on hold in 2002; the project restarted in 2005;
inquired why the Contract did not come back to the Commission in
2005.
The Public Works Director responded there still was money in the
Contract.
The Redevelopment Manager stated the City has a Contract with
Special Meeting
Community Improvement Meeting July 5, 2006
2
Bellecci and Associates for the project report but does not have a
Contract for plans, specifications, and engineering.
Commissioner Daysog stated the project was put on hold because of
the City’s policy decisions regarding retail.
Commissioner Matarrese stated the bid was put out, but the Contract
was not executed; the City is now considering awarding an $840,000
Contract without a bidding process.
Commissioner Gilmore inquired whether the price and scope are the
same as in 1999, to which the Redevelopment Manager responded the
price is the same but the scope was reduced in 1999.
Commissioner deHaan stated the matter should return at another
meeting; the original Contract and background should be provided.
The Development Services Director stated staff could come back to
the Commission with additional information; it is important to not
lose embedded data; the engineers constantly work with the City;
continuity should be discussed before changes are made.
Commissioner Matarrese stated the explanation provided by the
Development Services Director was what he was seeking.
Commissioner Gilmore stated the staff report does not address
continuity or amount of the Contract.
Chair Johnson inquired whether waiting two weeks causes a detriment
or whether moving forward tonight would be better.
The Development Services Director responded that she would be happy
to provide additional information to the Commission.
Commissioner Matarrese inquired whether the cost of switching to
another firm exceeds the amount of savings.
The Development Services Director responded in the affirmative;
stated the staff recommendation is the best and only way to go.
Chair Johnson stated the Commission should move forward with the
staff recommendation.
Commissioner Daysog moved approval of the staff recommendation.
Commissioner Daysog inquired whether knocking down the walls of the
Tube would be analyzed.
Special Meeting
Community Improvement Meeting July 5, 2006
3
The Redevelopment Manager responded Public Works provided a report
to the Commission on the matter.
Commissioner Gilmore seconded the motion.
Under discussion, Commissioner deHaan stated the project had a lot
of miscues; he has no idea how much money has been spent or what
was the original bid amount; staff reports need to be detailed.
On the call for the question, the motion carried by the following
voice vote: Ayes: Commissioners Daysog, Gilmore, Matarrese, and
Chair Johnson – 4. Abstentions: Commissioner deHaan – 1.
ADJOURNMENT
There being no further business, Chair Johnson adjourned the
Special Meeting at 9:56 p.m.
Respectfully submitted,
Lara Weisiger
Secretary
The agenda for this meeting was posted in accordance with the Brown
Act.
Special Meeting
Community Improvement Meeting July 5, 2006
4