Resolution 13951>-
Lu
e= WHEREAS, currently, each Department using a vehicle or
equipment is responsible for requests for replacement; and
CITY OF ALAMEDA RESOLUTION NO. 119 51
ESTABLISHING GUIDING PRINCIPLES FOR THE MANAGEMENT OF THE
CITY FLEET VEHICLES AND EQUIPMENT
WHEREAS, the City has 402 vehicles and major pieces of
equipment within its City fleet; and
WHEREAS, management of the City's fleet is decentralized; and
WHEREAS, there have been dramatic increases in the cost of
gasoline and diesel fuel and there is anticipated, continued Tong -term escalation
of these prices due to supply; and
WHEREAS, the current use of gasoline and diesel fuels have an
adverse affect on the environment, while alternative cleaner fuels, such as
electricity from Alameda Power & Telecom, biodiesel, ethanol mix gasoline and
CNG are available.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Alameda that:
1. New procedures for the management of the City's fleet be
developed and implemented.
2. The City of Alameda Public Works Department will be
responsible for the City's equipment and fleet management activities.
3. The Public Works Department will administer the following
Guiding Principles for managing the City's fleet:
a. Institute a systematic approach for the management
of the City's fleet vehicles and equipment through a centralized process.
b. Maintain a detailed inventory of vehicles and
equipment identifying age, mileage, use of the vehicle, safety history, operating
performance and department assigned.
c. Fleet replacement criteria will consider the age of
the vehicle, miles driven, safety and reliability data, and minimum use criteria,
with the oldest and most used vehicles, or unreliable or unsafe vehicles or
equipment generally having a higher priority for replacement.
d. Purchase alternative fuel vehicles when
economically feasible based on, anticipated use characteristics, purchase price,
fuel prices, maintenance costs and required special training for fleet mechanics.
Electric vehicle will be the first choice for alternative fuel vehicles, and if
determined not to be practical due to functional ; requirements, than hybrid
vehicles should be considered followed by other alternative fuel vehicles.
e. Review fleet replacement and new vehicle or
equipment purchases biannually, with a specific review of department requests
to upgrade vehicle classifications.
f. Only vehicles and equipment that have paid into the
fleet replacement fund will be replaced. Vehicles and equipment acquired by
the City through donations, grants or other means of conveyance, including
those previously owned by the Navy, will not be replaced as an existing vehicle
but be considered as a new capital outlay as part of the biennial budget review.
taken out of the fleet ginvent inventory, sold at auction and revhenues will replaced
e returned to
the fleet replacement fund. ed to
h. Whenever possible, local auto dealers will be
included in the bidding process.
i. Vehicle purchases over $25,000 will continue to
require Council approval.
I, the undersigned, hereby certify that the foregoing Resolution was duly and regularly
adopted and passed by the Council of the City of Alameda in the Special Joint Meeting of the
City Council on the 2nd day of May 2006, by the following vote to wit:
AYES: Councilmembers Daysog, deHaan, Gilmore, Matarrese
and Mayor Johnson - 5.
NOES: None.
ABSENT: None.
ABSTENTIONS: None.
IN WITNESS, WHEREOF, I have hereunto set my hand and affixed the official seal of said City
this 3rd day of May, 2006.
Lara Weisiger, City9lerk
City of Alameda